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Applicant FAQs

Applicants FAQ

Please review the Graduate School FAQ before filling out your
application at:
http://graduateschool.nd.edu/admissions/faq

 

ADDITIONAL MATERIALS


On the Graduate School's website, it's said that some programs require additional materials such as writing samples and portfolios. Does your department require such materials? If so, what's needed?  No other materials necessary.

Can I upload my published papers and abstracts along with the transcripts? Yes.

I am filling the online application form, however I don't see any area for VEF nominee so I emailed you to ask where I can send Financial Support Letter and indicate that I am a VEF fellowship nominee.  On the Uploads section of the application there is a place under Additional Documents where you can upload your Support Letter.

ADDRESS CHANGE

How do I get my address updated since I’ve moved after submitting the application?  Please submit all questions/corrections to GradApp@nd.edu 

ADMITS

Admits – applicant must decide by April 15.

Number planning to admit? Typically we admit 20-22 for fall each year.

Do you have a rolling system in the process of application selection.  I mean do you review all the applications after deadline or right after their
arrival?

If you have a rolling system, does it mean the earlier I submit my application the possibility of being admitted is higher?  They are reviewed by the Graduate Admissions Committee as they arrive starting in January.  If you are a very strong candidate the likelihood of being admitted is higher than most.

Do you know the average of former students? (GRE, TOEFL and GPA)  We do not give out our average admission information.

Do you admit students if they can support themselves?  We typically admit students with financial aid, unless they are supported by a company.  Even in the exceptions they must have a strong application as those who receive financial assistance.

ADVISOR/SUPPORT

Can you tell me some policy about the selection of the advisor after the first year's study?  First year students are supported by the department with the understanding that they'll find an advisor willing to support their future studies.  The deadline is March 15 of their first year.

APPLICANTS

How many typically apply?  For F2013 we had over 320.

 

APPLICATION/APPLYING

When can I start applying for Fall?  June at http://graduateschool.nd.edu/ click the Apply Now button on top right corner.

Application status – will I be notified of final status?  Earliest decisions are made by end of March, but it is an ongoing process through May.   Applicant can assume that if you have not heard from us by May that they are declined.  The Graduate School will notify you via email.

Can I apply after the January 15 deadline?  If you are seeking a MS degree, you cannot apply after the deadline.  If you are seeking a PhD, you would have to be exceptional. 

Is a BSC in computer science student eligible to apply to EE?  Everyone is eligible to apply. We will evaluate each applicant individually. Students from other backgrounds sometimes have to take extra classes to catch up.

Which material is the most important when you choose the applicants, GPA or Statement of Intent, or something else?  Each section of the application is important.  

Do I need to send paper based recommendation letters and forms if they’ve been uploaded online?  No.

In the online application system there were asterisk marked fields asking for Baccalaureate institution code and institution name. Being an international applicant, I can't fill them up. What can be done?  contact the support site at AY, its on the app.

AFTER SUBMISSION

Could I change my information after I submit my application online?  If your application materials require correction or update after you have submitted, please email the new items with an explanation to gradapp@nd.edu, and request that the old materials be replaced by the new.

ARRIVAL OF DOCUMENTS

I am a little afraid that my GRE scores which are sent by ETS may arrive later than other documents. Is that OK?  There is no problem with materials arriving at different times. 

BACCALAUREATE INSTITUTION CODE

In the online application system there were asterisk marked fields asking for Baccalaureate institution code and institution name. Being an international applicant, I can't fill them up. What can be done?  Simply type "Cannot Find" into the space provided for the school name.  The Graduate  School will look it up in their office.

CODES for GRE and TOEFL

ND code?  1841

 

CONDITIONAL ADMISSION

Please inform me about the possibility to get the conditional admission from your university?  We don't do conditional admission.


CONTACTING FACULTY

Would you encourage contacting professors who I consider to work with? Should I wait for being accepted (hopefully) and then contact them?   It's ok for applicants to contact faculty members.  What is most helpful is to keep in mind that faculty are very busy, so keeping questions short and focused would be best.


COURSE BACKGROUND

I want to apply for the Master of Science in Electrical Engineering in the Fall of 2013, and I’m interested in the field of photonics.  I am afraid that my study background could not meet your requirement. Would you please tell me the obligatory course that I need to take during my college study?  We don't have any fixed set of courses that are required.  We have graduate students from EE, Physics and Chemistry who go into the photonics area.  If you are not in EE, you will need to work harder to catch up on some of the background once you are here, but your background does not need to be perfect.  We start with the basics and then go very fast.

CREDIT CARD

My credit card payment did not go through?  What should I do now?  An applicant will receive a receipt if the payment went through.  You cannot go back into the system and try to use the credit card again.  You will have to send a check or money order.

DEADLINES

Deadline for Fall?  January 15

Deadline for Spring?  Nov.1, if we’re taking spring applications, however if international the sooner you apply the better your chances for making the semester by mid-January to allow for getting your visa.

Can I apply after January 15?  If it is within the month of January and you are interested in PhD then get your materials in ASAP.

DECISIONS

(ND) Decisions for admits?  The bulk are usually done by mid-March, sometimes the last are finished by early May when turning to the second tier.

 

Will the graduate office make a selection from the application materials first according to the GRE score before they reach the EE professor?  The Graduate School does not make any pre selection, so all materials are evaluated by the Admissions Committee.  However, the Graduate School does have final say on admission of those applicants who are recommended by the department.

Also, around when will I receive notification of my admit/reject if I apply by the January deadline?  You will receive an email from Graduate Admissions when the decision is ready to login to AY.

DEPARTMENT CODE

Dept code for the GRE?  1203

Dept code for TOEFL?  66

ECE

We are an Electrical Engineering department only.  If you are interested in Computer Science and Engineering see their website at  http://www.cse.nd.edu/

ELECTRICAL ENGINEERING WEBSITE/CONTACT


EE website?  www.ee.nd.edu 

Email of DGS?  Information on EE research topics available on website.  Questions on admission should be addressed to the Graduate Coordinator broadbent@nd.edu.

ESSAYS

I will be applying to the Electrical engineering department is it mandatory to upload the two essays? It is stated in the  site that I have to upload it in the "additional writing documents" section, but there is only one section named "writing documents" and three sections of "Additional documents" but no section named "additional writing documents". So ma'am where do I upload the two essays if at all I have to do it? No essays are required.

FINANCIAL/FUNDING

Financial/Statement (Certificates) needed?  Not until acceptance.  (Needed if bringing family as proof of student’s ability to support them). 

How do I apply for financial assistance?  Application for financial aid is automatic.

I am seeking financial assistance in the form of a TA or RA, I want to know if they are available for only PhD candidates, or are they also available if I am selected for a MS?  All are eligible for TAs.

I heard that it is difficult for International students to get financial aid.  Is that true?  It is not any more difficult for international students than domestic.  Currently, all admitted students receive fully funded tuition and stipend. 

FORMER STUDENT REAPPLYING

A former student will need to reapply.  Application fee is waived.

FULBRIGHT

Does the department need confirmation for a Fulbright grantee? Yes, please submit a formal letter.

FUTURE JOB PLACEMENT/EARNINGS

What are the companies that visit your University for campus placements?

What would be the average salary of the EE graduates passing from your University?  That information has not been tracked.

GPA

GPA below 3.0, still apply?  Application will still be looked at, weaknesses in one area can be overcome by strengths in others, however the weakness remains.

What's the average GPA of successful applicants these years?  We can't release the average GPA of our successful applicants, generally applicants should have a GPA above 3.0 on a 4.0 scale.

How do you calculate GPA for Chinese students? 
We convert GPAs to a 4 scale depending on the system used by the Chinese University.

My institution’s GPA does not fit on the application, what should I do?  Use the top three numbers.

Grad Curriculum

What is the grad curriculum?  Each student’s curriculum is set by the advisor and student. 

GRAD SCHOOL CONTACT/WEBSITE

Grad School web?  http://graduateschool.nd.edu

GRE

Can the GRE be waived if I hold a MS degree? Applicants who hold a Ph.D., J.D., M.D. or other doctoral degree are not required to submit GRE scores.

Does EE have a GRE requirement? We don't require a certain number.  We require the GRE, and then evaluate each applicant individually, so there is not a minimum GRE or TOEFL score.   As a guideline, we generally look for quantitative GRE above 750 (159 Revised), and TOEFL above 600 (old system). The Grad  School website gives a range of current students.  We also consider GPA and the strength of the applicant’s current University. 

GRE scores?  Average or most recent?  Most recent.

I took the GRE test (paper based) on October 28. The earliest time I can inquire about my score by phone would be December 2. And when I receive the score report, it would be December 15.  However, I am going to apply online and send my application package to you before November 20. What should I fill in the blank of GRE score when I apply online, since it cannot be changed after it is submitted? Go ahead and apply now and leave the scores blank on the application, however you need to request that a report be sent to the Grad School from the test center so they have both scores in their files. 

Subject GRE or General GRE?  General

How long are GRE scores valid?  5 years

How does your department or your university weigh the importance of GRE?  Is GRE score one of the admission consideration factors? How about its weight?  Or is GRE score just something needed for a complete application, that GRE score is not related to admission decision?  The GRE is one of the important factors that we look at.

As my GRE score is v:640 q:800 aw:4.5, will it add extra credit to my admission?  Or as along as meeting the minimum requirements, all GRE scores are considered the same?  A Q score of 800 (the maximum) is a good thing, but we also look at the rest of the application.


What is the GRE verbal minimum and sufficient score?  We like to see numbers above 500, the quantitative is far more important.

Should I retake the GRE after the application deadline to improve my score?  No

I have got a score of 145/170 (28% below) in the verbal section and 161/170 (86% below) in the new GRE and a score of 85 in TOEFL IBT. How are my chances of getting admitted with funding?  There are no hard limits, but based on the percentile scores, they are within the range that we consider, though a bit low.  The TOEFL is a bigger concern.  We look for a 23 on each of the speaking and listening tests (that is the grad school limit), so an overall score of 85 is usually low.

I am taking the GRE on 1/8 and am not sure the score will be sent by the deadline….is that a problem?  It takes 10-15 days after the test date for ETS to report the scores to the Graduate School.  It can take up to another 14 days for the Graduate School to process the score into your application.  The applications are reviewed weekly with the bulk of offers being made in March.  We understand that transcripts, scores and recommendation letters take time to come in after the application is made.

My GRE is about to be outdated, do you think I could use it for the fall application?  Yes, especially if you have a PhD then it will be waived.  If this is the case, email the EE office so that it can be noted in your application.

Is it mandatory to provide the GRE score while applying for the program or is delayed information also accepted?  The GRE test score results should be submitted by the ETS before our program’s deadline which is January 15.

I'm an international student and I'm applying for PhD program of Electrical Engineering Department. I have noticed that the Online Application requests uploading the GRE Test Score Report. I have taken the GRE test, but I haven't received the paper report from ETS. Could I have a screenshot of my electronic report online to replace the scan file of GRE paper report?  Yes.

I have sent the GRE and TOEFL score to your university 4837 but not your department, must I send it again?  The University code is 1841, your name and date of birth must be the same on the application as your test scores to match up.  We will not connect anything until your application is submitted.

GREEN CARD

Do I check permanent citizen if I have my green card?  Yes, if that is your status at the time of the application.

IELTS

Do you accept the IELTS test?  As of F11 admissions season we do.

How long is the score valid?  2 years

What is the minimum requirement?  7.0

My official IELTS score report has been sent electronically but when I log-in into my online application, the IELTS status is still showing "Received (Not Official)".   Please let me know what can I do? 
Contact gradapp@nd.edu.  Also note that unofficial IELTS test score results are good for review of your application.

 

INTERNATIONAL

Percentage of international students?  about 90%

INTERNSHIPS

Do you offer trainee/internships?  No

LABS

Types of labs? 

MBE/MEMs Lab                               

Microwave Circuit/Des. Measurement 

Freimann Vibration Controls Lab                              

SolidStateLab                                  

IC Fabrication Lab                                                     

VLSI Lab & CSE Lab                                                           

Image & Signal Analysis Lab            

Semiconductor Proc. Lab                  

Communication Lab                          

Software Radio Lab                          

WAND (Wireless at Notre Dame) Lab    

Photonics Lab                                                

Controls/NESC Lab                           

Schlafly Electronics Circuits Lab                              

SUN Lab                                            

Bauer Lab                                                                  

NCIP/MOSES Lab                            

Microsystems Lab                              

Systems & Controls Lab                    

Nanoelectronics Lab                          

Nano-Optics Lab                                                                   

X-Ray Diffraction Lab                      

High Speed Circuits Lab                                           

E-Beam Lithography Lab                  

SEM Lab                                            

TEM Specimen Prep Lab                                           

Optoelectronics Lab                           

Bernstein Lab                                                                                     

High Speed Circuits Lab                   

AFM Lab                                                                   

Cryogenic Meas. Lab                         

UHV-STM Lab                                  

TEM Lab                                

LATE SCORES

I am unable to take the TOEFL until Feb. 20 is there any chance for admission?  We will look at your application, but we can't make a decision until we see the scores.  Being so late with the score does put you at a disadvantage.

I am taking the GRE on 1/8 and am not sure the score will be sent by the deadline…is that a problem?  It takes 10-15 days after the test date for ETS to report the scores to the Graduate School.  It can take up to another 14 days for the Graduate School to process the score into your application.  The applications are reviewed weekly with the bulk of offers being made in March.  We understand that transcripts, scores and recommendation letters take time to come in after the application is made.

MAILING

Can we send everything via post? It must be uploaded to keep all materials together. The Graduate School is no longer taking paper items.  Please note: All materials received by mail will be discarded.  Attach the following
documents in order to submit your application:

Statement of intent,

  • CV (not required)

May also upload a scan of the paper copies of: 

Unofficial transcripts

  • GRE scores
  • IELTS or TOEFL scores
  • Letters of Recommendation must be submitted online, by the recommender

MASTERS

Since I have not obtained a MS yet, is it still possible for me to apply for a PhD?  Most of our new students do not have a MS already.  If a student doesn't have a Masters, they get one on the way to the PhD.

Do you accept applications for the MS only?  We generally look for people interested in pursuing a PhD, but there are always special cases.

Would it be possible to apply for a Masters in Electrical Engineering if I have just graduated with a B.S. in Electrical Engineering Technology? Or would it be easier to get into the Graduate Program at Notre Dame if I transferred and graduated with a B.S. in Electrical Engineering, instead?  If you are thinking about advanced degrees, a BS in EE is much better than a degree in EE Technology. EET often gives less preparation in theory and math than is necessary for advanced work.   I must also tell you that at ND we give a heavy preference to students who wish to earn a PhD rather than stop at a Masters.

Is it possible for me to earn a master degree in EE along the way to PhD if I am admitted directly to PhD program? If yes then would this program take longer than the normal PhD program? If longer, then how much longer?  You can get an ND MS, but it will require more classes here than if you just get a PhD.  Whether that takes more time is up to the student.  The average time to finish is about 5 years, but again that is up to the student.

MATERIALS

What materials are needed?  The following will be needed when applying: 
GRE general test scores, IELTS or TOEFL if international, Statement of Intent, Transcripts and 3 letters of recommendation.  A CV or anything else is not necessary.

When will the materials be forwarded to your department for review?  All materials are automatically accessible by the department online once you submit.

MINIMUM REQUIREMENTS

Minimum GPA, GRE?  General guidelines are on the Grad School website.  Click on the “Admissions” link.

Minimum TOEFL?  If you're taking the TOEFL CBT, the minimum score is 250.  If it is available in your country and you are taking the TOEFL IBT, then the minimum score is a total of 80 points, with a minimum of 23 on the Speaking section.

MULTIPLE PROGRAMS

I would like to apply for Electrical Engineering and Bio engineering, but I am uncertain of how I indicate that in the applications?  Start a whole new application. You will receive a new pin for that application. Once the new application is started you can upload your statement of intent, CV, transcripts, etc. Please enter the fee waiver code 'REACT' on the page that asks if you have a fee waiver.

NON-ADMITTED

When and how do non-admitted applicants receive notification?  When a decision is ready, the Graduate School will send you viewing instructions by email.

NOTIFICATION

I would like to ask whether I can be notified of my admission result via email or postal mail?  Email only

Institution/NOTRE DAME CODE

ND code?  1841

PhD Program

Can I finish such a program in four years?  The average time to finish is about 5 years, but again that is up to the student.  Some have finished in 4 years.

PIN/PASSWORD

How do I retrieve my PIN/Password?  If you forget your PIN or password, please use the “Technical Support” link located on the online application login screen to submit a request to our technical support staff to obtain
your information.  Please include the following information in your request:  full name, email address (under which you registered your account), date of birth, institution(s) to which you are applying and what information you need (PIN and/or password).

PROGRAM UPLOADS

What is needed for Program Upload part of the application?  The Program Upload section is for programs that require something other than the standard CV, writing sample or statement of intent (e.g. Second writing sample).  The Electrical Engineering Program does not require anything additionally. 

QUALIFYING EXAM

If the written part of the Qualifying Exam cannot be waived, then would you mind sending me a copy of this exam, so it can assist me to make the decision?  We don't release exam questions beyond the university community.

RA/TA

Do I need to contact  professors in order to get a  RA? Is there any chance to get a TA?  RA and TA decisions and support are based on the application, no additional materials necessary.

REAPPLYING

Reapplying - Do I have to resubmit everything?  Yes, you need to start a whole new application by creating a new account. You may get a warning message indicating that you have a duplicate account when you try to create a new account within ApplyYourself. If you receive the warning message, click on “Continue and create new account.” Once you do this, the system will send you a new PIN to start your new application. Also, please be aware that the system will not let you use a PIN number to re-apply if you already submitted an application using that PIN number. Once the new application is started you will need to upload your statement of intent, CV, transcripts, etc. You will also have to list all of your recommenders again. You also need to pay the $75 application fee. and complete a new application.  

RECOMMENDATION LETTERS

Can the recommendation letters be sent hard copy?  They must be submitted online by the recommender.  In this instance not completing the form could cause problems for the applicant.  Here are some things you should know about this.  Many institutions are only accepting online LOR’s, the current form is only available online and there are a number of questions the recommender must answer before they can attach their LOR and submit the
recommendation.  If these questions aren’t answered the file will remain incomplete.  With the new form the department will have significantly more information about an applicant.  All information collected on an applicant
can be used in the decision process, missing information is usually a bad thing. 

You can check your application status at any time and see who has submitted a recommendation, status of Transcripts, GRE, TOEFL etc.  It is considerably easier to follow the procedure than it is to rely on the mail.  The minute the LOR is submitted the recommender is notified, and the student’s application status is automatically updated.

Can the author of a recommendation letter be changed?  If already submitted on application, notify gradapp@nd.edu and they can change it manually.

I have completed my on-line application and have sent my documents to your office, but unfortunately one of my recommenders is out of reach now and I want to add a recommender or change my  recommender. Please kindly let me know if it is possible to change or add a recommender.   Notify the Graduate School of the change if your last name begins with:


A–L: 
contact jwojcik2@nd.edu

M-Z:  contact rzavor@nd.edu

The recommender can be changed online by providing their email and the Graduate School will send them an electronic notification and password. 

I worked in a multinational company in my country for two years. Can I submit a recommendation letter from my boss with my application? And will it be considered as one of the required recommendation letters?  Sure, this happens all the time, although it's not a good idea to have less than two academic recommenders.

SCHOLARSHIPS

Scholarship ratio?  All of our students pursuing a PhD currently receive tuition and a stipend.

Is there a separate application for scholarship?  No.

SCORES

I wonder if I still need to request ETS to send the scores to you if I had uploaded the scan of them?  Yes, since your test scores are sent electronically by ETS you should have them send your official test scores to us.  They will be matched to your application.

How can I check if my official test scores are in?  Login to your application.  It will tell you if the scores are in and if official or unofficial.

SPRING ADMISSIONS          

Do you consider applicants for spring? We accept applications, but we may not admit anyone.  It depends on faculty, but no more than one or two.  Our primary admissions are for Fall, and the only students we admit are for faculty that need a research assistant.  Some years we admit one or two, some years none.  When  admitting for spring, a person with a fellowship stands a much better chance than otherwise.  Most of our admissions are for the fall, but someone with a fellowship is in a special category.  You are always welcome to apply.

 If I apply for spring, will my application be automatically rolled over for fall?  It can be, you will need to contact the Graduate School GradApp@nd.edu to have the change made.

STATEMENT OF INTENT

I would like to know some information about the statement of intent for your program. Do you have some requirements ( the length, subject,...) for the statement of intent. Could you please give me some suggestions?  As the name implies, in the statement of intent the applicant should tell us why they want to go to Graduate School, and what they are interested in, both in Graduate School and their career. For length, two to three pages are typical.

STATISTICS

Here is the link to the admissions statistics for EE http://graduateschool.nd.edu/departments-and-programs/ph-d-programs/electrical-engineering/admissions-history/.

STATUS OF APPLICATION

How can I check the status of my application (checklist)?  By accessing your application online at:  https://app.applyyourself.com/common/ApplicantLogout.asp?CID=587&ID=ND-GRAD&d=3%2F3%2F2010+2%3A33%3A49+PM&AYID=F1A68E2-CB5B-4094-B980-7393EB9BDC5

Use your pin and password

 

I asked ETS to send my GRE and TOEFL official scores to ND at November 10th. I cannot check my application status whether my GRE and TOEFL scores have arrived at ND? Can you help me to check whether these two materials have arrived at ND?  Please note that it takes up to 14 days from the time the request is made to ETS until it is sent to the Graduate School.  With that being said, login to your application and under *Application Status* there are bullet points for Transcripts and Test Scores.  Transcripts will say *Received* when received and Test Scores will say *Official*.

In the Notre Dame site, it was mentioned that we should scan the GRE and IELTS/ TOEFL scores and upload them and I did it. (https://app.applyyourself.com/?id=nd-gradThe problem may be because of the recommendation letters. Can you check my application process?   You can view the status of your online recommendations each time you log into your application account.  Login with your pin and password.  The second bullet point under Application Status will say if your recommendations have been received.

TOEFL – valid for 2 years  

Is it okay to apply if my TOEFL is near expiration or has expired?  a couple of months expired is not a big deal.  You can upload the paper report to your application if the score report cannot be ordered. If expiration is beyond
a year, that's not OK.

Are copies of the GRE and TOEFL accepted?  Copies are accepted until the originals arrive, but upon acceptance to the program the applicant needs to send originals from the GRE center.

Are TOEFLs required if studying in the US or an English speaking country? No if it’s been for at least two years.  If not will any supplementary materials be required?  No, no supplements needed.

Do you pre-screen applicants for the TOEFL score?  No, we do not.

Minimum TOEFL?  If you're taking the TOEFL CBT, the minimum score is 250.  If it is available in your country and you are taking the TOEFL IBT, then the minimum score is a total of 80 points, with a minimum of 23 on the Speaking section.

Should I still apply if I am one point lower than the minimum on the speaking section but exceed the minimum total?  It really depends on how the rest of your application looks.  If you are VERY strong in other areas it could compensate for the poor English score.

Versions accepted?  ND accepts either paper, IBT or CBT.

My TOEFL is 125 total, with just 20 on speaking.  Is there a possibility of admission?  As always there are no hard limits.  We would rather see a score of 23 on the speaking part, but 20 on its own is not enough to disqualify
someone.

I am very interested in the Electrical Engineering  PhD program in your university. But my TOEFL IBT score is a little low, 88 with Reading 26, Listening 22, Speaking 18, Writing 22, which is lower than the department requirement. Considering this case, if I apply for the PhD program in your university, will my application be considered?  We consider all applications, but it becomes more and more difficult to admit an applicant as the scores drop below 23 in any area.

The TOEFL score is incorrect, how do I remedy this?  The Graduate  School regularly receives correction letters from ETS in these cases.  The letter will read something like *this student’s previous scores were incorrect, the correct score is ….*  This letter will be uploaded with your application.  After allowing
sufficient time, check with the Grad Coordinator broadbent@nd.edu to see if the letter has been received.  You might also try contacting ETS to see if the letter has been sent.

I registered on 31 Oct for TOEFL test and I'll send it before the Application Deadline. But I also registered on 25 Dec for TOEFL test.

Can I send a new TOEFL score after the Application Deadline? Whether the new score will be replaced by the former score?  Yes, as long as it is before decisions are made.  We look at the highest of the two.

Can I report my new TOEFL score in March?  Being so late will essentially put you out of consideration.  If you have a current score, you are much better off going ahead with that one.

 

TRANSCRIPTS

Do I need to send official transcripts to the graduate school in addition to uploading unofficial transcript in online?  We will require official transcripts only from students who accept our offer.  The unofficial transcript will suffice for now.

Do I send or does the institution send my transcripts?  If you are admitted, it doesn’t matter, but they need to be original and sealed.

How many official transcripts are needed?  One per institution attended.

Is it necessary to submit the original copy of the transcript or simply a photo copy of the same attested by a professor of my institution. In other words, do I need to have multiple official transcripts for the purpose of applying?  We can accept photo copies, but if you are accepted, original copies must be sent so we can verify that they are in fact original and authentic.

On the application we are required to provide a copy of our unofficial transcript at all universities attended. My freshman year was spent at Ohio University – Athens, and they unfortunately do not supply unofficial transcripts. Their transcript service is through TranscriptPlus which only provides official transcripts at a cost. Would a PDF of my Degree Audit be acceptable in this case, or should I go ahead and have my official transcripts sent?  Have the official transcript sent and then you can scan and upload a copy to the application.  If you send it to us we won’t upload it as we are not staffed to do that.

My University does not translate, what do I do?  Have them translated by a third party, preferably certified.

TRANSFERS

Can I switch from my current university to ND with completed or incomplete MS?  Yes.

Could you please tell me where to find information on graduate student transfer and application procedure? Like what is the deadline and criteria, how many transferable credits, etc.   Whether within or outside Notre Dame a student must apply and be admitted just like students who are finishing their
undergrad degree.  Information re: the application procedure can be found at

http://graduateschool.nd.edu/admissions/the-application-process/

When admitted, the student can transfer credits as follows after completing fall and spring semesters:

Up to 6 credit hours from an unfinished Masters for a ND MS or PhD

Up to 9 credit hours from a finished Masters or PhD to a ND Masters

Up to 24 credit hours from a finished Masters or PhD  for a ND PhD
         
Detailed information can be found at the Graduate School Bulletin of
Information, p.21:  http://graduateschool.nd.edu/assets/76118/bulletin_

Can I transfer my transcript and recommendation from my former application last year to Physics?  An application for each term must be submitted and documentation uploaded as required.  The decision was made that the Graduate School does not pull documentation from former applications to upload to new applications.

 TRANSCRIPTS

Transcript copies accepted?  Yes, but they will need to follow up with originals if admitted.

Number of sets needed?  1

TSE

Is TSE obligatory for applying?  No

TUITION

Where does the tuition come from?  Overhead payments from research grants and the endowment.

UPDATE AFTER SUBMITTING APPLICATION

I've submitted my application weeks ago but now I need to update my Resume.  If your application materials require correction or update after you have submitted, please email the new items with an explanation to gradapp@nd.edu, and request that the old materials be replaced by the new.

VIEWING APPLICATION

How soon can the department view the application and subsequent materials after submission?  Automatically.

WAITING LIST

Could you give me more information about the waiting list? What shall I do to increase the possibility for admission? Where am I ranked? After the admits have determined to accept or decline our offer (April 15 for fall is the deadline and it takes awhile to receive final results), if there are any spots open we turn to those on the waiting list. If you have been placed on the waiting list the chances of coming off that list are unlikely.  In the case of an offer, you will be notified immediately so it will not be necessary to contact the office.  All disapproved applicants will be notified by email from the Graduate School when a decision has been made on the student’s application if the application fee was paid.  There is nothing that can be done at this point if your application is complete to increase the possibility for admission.

WAIVER SUBMITTED & ALL MATERIALS – SYSTEM STATUS SAYS *INCOMPLETE*

The system does not automatically equate that a waiver = payment.  The Graduate School has to manually manipulate the system which may take a few weeks to be reflected in your status.  Rest assured this will not interfere in the processing of your application.

WAIVER OF ACCESS FORM

Where is the Waiver of Access form to print?  Forms are no longer printed.  When emailing your recommender via your online app, you are asked if you do or do not waive your right to see the letter.  That’s it. 

WITHDRAWING APPLICATION

Is there any procedure for me to withdraw the application? Notify the Graduate Coordinator who will let the Graduate School know and they will pull your application from AY and Banner.